Sales Administrator / Office Manager
What is on offer
The opportunity to help build a new office from the ground up
Competitive salary
Supportive and forward-thinking business owners
A high-performing, positive team environment
Variety and autonomy in your day-to-day work
Opportunities for growth within the real estate industry
Be part of something new from the ground up
Harcourts Reforma is an already established, high-performing and award-winning property management office in Papakura. We are now launching an exciting new real estate office in Ellerslie.
We are looking for a proactive and highly organised Sales Administrator / Office Manager to play a key role in bringing this vision to life. This is a unique opportunity to help build a business from the ground up, shaping systems, processes, and culture alongside the business owners and growing team.
If you enjoy variety, take pride in your organisation, and thrive in a fast-paced environment, this could be the role for you.
About the role
This is a central position within the business, supporting both the operational and sales functions of the office and you will be the first point of contact based at our front desk/reception.
You will be responsible for ensuring everything runs smoothly behind the scenes while delivering a professional and seamless experience for clients and the team.
No two days will be the same, and your contribution will be key to the success of the office.
Key responsibilities
Sales administration
• Manage end-to-end administration of property listings
• Upload and maintain listings across CRM systems and platforms such as Trade Me and realestate.co.nz
• Prepare and process Sale and Purchase Agreements and supporting documentation
• Coordinate deadlines, multi-offers, and conditional timelines
• Maintain accurate and up-to-date sales files
Marketing and campaign coordination
• Coordinate marketing campaigns across digital, print, and social channels
• Liaise with photographers, designers, and media suppliers
• Prepare and proof marketing materials and listing content
• Manage signboards, brochures, and campaign timelines
Client and agent support
• Act as a key point of contact for vendors, buyers, and solicitors
• Support agents with day-to-day administration
• Prepare listing presentations, appraisal packs, and reports
• Assist with open homes, auctions, and campaign milestones
Office management
• Oversee the day-to-day operations and presentation of the office
• Manage office supplies, systems, and general organisation
• Coordinate meetings and training sessions
• Support onboarding of new agents and team members
• Manage key handling in line with company processes
• Ensure a professional and welcoming environment
Compliance and file management
• Ensure documentation meets company and regulatory requirements
• Maintain audit-ready files in line with industry standards
• Support AML and internal compliance processes
• Monitor accuracy and completeness of all sales documentation
About you
Previous real estate administration experience is preferred
Highly organised with strong attention to detail
Able to manage multiple priorities in a fast-paced environment
Strong written and verbal communication skills
Confident using CRM systems and Microsoft Office
Proactive, solutions-focused, and takes ownership
A team player who enjoys supporting others
Ready to be part of something exciting?
Apply now and play a key role in shaping a high-performing real estate office in Ellerslie.